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Board Role Descriptions


Reports to: President


Two years (additional 2-year term possible)


Must be a current member of WHPRMS. Consideration will be given to professional expertise and involvement and service to the organization.

Job summary

Prepares society correspondence and collects and preserves society materials for archives. In the absence of the president, serves as the leader at meetings and in society affairs.


  • Serves on the Executive Committee with President, Treasurer and Membership Chair
  • Prepares and maintains the minutes of the society board meetings and conference calls and distributes them to the board within one week following each meeting
  • Prepares the minutes of the annual meeting and presents them at the following year’s annual meeting
  • Sends bylaws, noting recommended changes, to the membership at least two weeks in advance of the annual meeting if the board is proposing any changes
  • Determines at each board meeting if a quorum is present and communicates that to the president
  • Maintains a complete file (both electronically and on paper) of minutes and other correspondence of significance received or sent by the society
  • Reports appropriate information to the board in the absence of those committee chairpersons
  • Efficiently utilizes available resources, seeking board approval for any unbudgeted activities/expenditures
  • Performs other related duties as requested by the president
  • Attends at least four Board of Directors meetings/phone conferences annually, either in-person or via phone. Special exceptions will be made upon approval by the president
  • Updates job description if needed and forwards to the president

Contact Us

563 Carter Court, Suite B
Kimberly, WI 54136

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