• Home
• Who We Are
  • Mission/Vision/Values
  • WHA Representation
  • Code of Ethics
  • Bylaws
• Educational Opportunities
  • Annual Conference
  • Summer Workshop
  • Calendar of Events
  • Webinars/Webcasts
  • Other Events
• Membership
  • Board Members
  • Join WHPRMS
  • Member Directory
  • Membership Benefits
• Networking
  • Blog
  • Hot Topics
  • Districts
• Employment
• Professional Development
  • Communications Review
  • Leadership Recognition
  • Leadership Recognition Application
  • Professional Excellence Award
  • Carol Scaife Memorial Scholarship
• Contact Us

The WHPRMS Treasurer's Role

The Treasurer

Reports to:
President

Term:
Two years

Requirements:
Must have been a member of WHPRMS for at least two years and have served as a committee chairperson or officer.

Consideration will be given to professional expertise and involvement and service to the organization.

Job summary:
Prepares necessary financial reports, oversees collection and disbursements and acts as financial adviser to WHPRMS. Oversees the activities related to the membership/recruitment/retention position and the district representatives.

Duties:

• Assumes overall responsibility in cooperation with the president for the fiscal management of the organization.
• Works with all board positions to develop budgets for the coming year.
• Establishes an annual budget for the board of directors with their input/involvement, designed to break even or generate funds for reinvestment into member programs.
• Monitors WHPRMS budget.
• Handles and processes all cash disbursements and receipts within 30 days of receipt.
• Maintains checking and savings accounts, as well as other investment accounts approved by the board of directors.
• Prepares monthly financial summary for WHPRMS board meetings using appropriate software supplied by the society.
• Prepares year-to-date financial summary for the annual meeting and year-end financial summary.
• Maintains correspondence with the membership/recruitment/retention chair to ensure that goals are met.
• Presents treasurer’s report at board meetings and the annual conference, addressing any questions and concerns.
• Provides, along with the president, an authorizing signature when necessary.
• Oversees the compiling and filing of all financial documents required of non-profit organizations by the IRS or other governmental agencies.
• Delegates appropriate duties, responsibilities and authority to committee chairs as directed by the president within the guidelines of the constitution.
• Arranges for independent reconciliation of financial records upon completion of his/her term in office.
• Reports appropriate information to the board in the absence of those committee chairpersons.
• Serves on executive committee with secretary, president and past-president to nominate new board members.
• Communicates with the board of directors regarding any information of interest to WHPRMS members.
• Efficiently utilizes available resources, seeking board approval for any unbudgeted activities/expenditures.
• Performs other related duties as requested by the president.
• Revises planning materials and presents to new chair.
• Updates job description if needed and forwards to secretary.

< Return to Board Members