The WHPRMS President-Elect's Role
The President-Elect
Reports to:
President
Term:
One year as President-Elect, one year as President, one year as Past-President.
Requirements:
Must have been a member of WHPRMS for at least three years and be a member of the board of directors for at least one year immediately prior to becoming president-elect.
Consideration will be given to professional expertise and involvement and service to the organization.
Job summary:
Assists President in the planning, organizing and staffing duties for the overall board operations. The President-Elect position has direct responsibility for the WHPRMS Scholarship project.
Duties:
- Assists in developing agendas and schedules for board meetings.
- Manage the Carol Scaife Memorial Scholarship program. Duties to include:
- Refresh the school mailing list to marketing and public relation contacts at Wisconsin colleges and universities.
- Prepare the mailing, making copies of application criteria, forms and necessary mailing labels.
- Mail the cover letters and applications to college and university contacts.
- Review student applications to ensure all required materials were provided and candidates meet criteria.
- Send letter or email to any disqualified applicants with note of explanation.
- Assemble a panel of WHPRMS board members to review the applications and select a recipient.
- Notify applicants of selection or denial.
- Confirm conference attendance and work with recipient to submit conference registration form and secure lodging.
- Attends annual conference and announces the student scholarship winner at the Thursday evening award ceremony and introduces the winner before his or her award recipient speech.
- Presents scholarship winner with award certificate and winning check.
- Emails scholarship recipient's contact information to Membership Chair for one year of free dues.
- Assists President in other duties, as needed, for the planning and execution of the annual conference.
- Revises planning materials and presents to new President-Elect.
- Updates job description, if needed, and forwards to Secretary.
